Location: Bandra West

Position Type: Full-Time, Permanent
Work Schedule: Monday to Friday
Experience: 5-10 years of experience in office management, office administration, executive assistance or related fields.

Job Summary:
We are seeking an experienced and dedicated Office Manager to join our team. The Office Manager will be responsible for overseeing the administrative and operational functions of the office as well as providing receptionist duties.

Key Responsibilities:
1. Greet and welcome guests as soon as they arrive at the office and direct them to the right team or team member they wish to meet.
2. Making necessary meeting related arrangements
3. Managing the teams’ calendar, schedule meetings.
4. Maintaining records of internal and external meetings
5. Keeping office attendance register up to date and maintaining leave records.
6. Assist in making travel arrangements for team members.
7. Managing office inventory such as stationery, equipment and furniture. Keeping track of office supplies and placing orders when required.
8. Overseeing maintenance and repairs with service providers and ensure that it is completed as agreed and contracted.
9. Coordinating with IT service provider on all office equipment.
10. Providing administrative support such as filing, photocopying, transcribing and faxing.
11. Planning and coordinating in-house or off-site activities, like parties, conferences etc.
12. Co-ordinating the recruitment process. Primarily it includes reaching out to identified recruiters to seek candidates, prepare a detailed summary of candidates for screening and interviews, schedule multiple rounds of interview after coordination with interviewers, conducting written tests, seek and capture feedback for every round of interview etc.
13. Ensuring smooth onboarding of new employees.
14. Other allied office administration related services, assigned from time to time.

Key Skills and Qualities:
1. Strong communication and interpersonal abilities.
2. Proficient in English Language (oral and written)
3. Microsoft Office (Word, Excel, PowerPoint, Outlook).
4. Ability to prioritize tasks and work independently.
5. Attention to detail and accuracy.
6. Solution Oriented / Problem solving skills.
7. Self-Motivated See Less