Job id : 163978
Associate Secretary
Associate Secretary
Bangalore
3 hours ago
JOB ID:163978
Job details
Job Type
Full Time
Functional Area
Airline/Reservation/Ticketing/Travel,Admin,Front Office Staff/Secretarial
Industry
Conglomerate,Education/Teaching/Training,IT-Software/Software Services,NGO/Social Service,Others
Education
Not Specified
Experience Required
1 - 5 Yrs
Key Skills Required
calendar management, travel booking, expense management, event management
Other Skills Required
interpersonal communication abilities
Languages
English,Hindi,Kannada
Job Description
About the roleThe incumbent would report to one/multiple Functions at the Foundation. The role involves providing administrative support to all the managers on a day-to-day basis by handling information and task requests and performing Secretarial functions.Role Title: Associate SecretaryJob ResponsibilitiesProvide day to day secretarial support by organizing and managing administrative and logistical arrangements.
Manage calendars by efficiently planning meetings with proper coordination with others involved. Build a rhythm of meetings and keep track of the pending/incomplete meetings
Manage the travel logistics of the Function Heads in India and if required, abroad – planning the travel, booking the tickets and accommodation, coordination for visa etc. in case of overseas travel
Expense management – whole cycle of raising expenses, ensuring timely reimbursements and recording of the same for future reference.
Keep constant track of pending tasks/ action items with reminders for follow-... See More
Manage calendars by efficiently planning meetings with proper coordination with others involved. Build a rhythm of meetings and keep track of the pending/incomplete meetings
Manage the travel logistics of the Function Heads in India and if required, abroad – planning the travel, booking the tickets and accommodation, coordination for visa etc. in case of overseas travel
Expense management – whole cycle of raising expenses, ensuring timely reimbursements and recording of the same for future reference.
Keep constant track of pending tasks/ action items with reminders for follow-... See More
About the roleThe incumbent would report to one/multiple Functions at the Foundation. The role involves providing administrative support to all the managers on a day-to-day basis by handling information and task requests and performing Secretarial functions.Role Title: Associate SecretaryJob ResponsibilitiesProvide day to day secretarial support by organizing and managing administrative and logistical arrangements.
Manage calendars by efficiently planning meetings with proper coordination with others involved. Build a rhythm of meetings and keep track of the pending/incomplete meetings
Manage the travel logistics of the Function Heads in India and if required, abroad – planning the travel, booking the tickets and accommodation, coordination for visa etc. in case of overseas travel
Expense management – whole cycle of raising expenses, ensuring timely reimbursements and recording of the same for future reference.
Keep constant track of pending tasks/ action items with reminders for follow-ups.
Review and prioritize incoming phone calls, correspondences, mails and other communication
Independently manage their offices in times of absence and keep them updated
Provide a courteous and efficient interface to callers and visitors
Prepare written /electronic correspondence & logs and maintain a filing system
Planning and coordination of conferences/ external events.
Handle confidential correspondence
Maintain partner organization and employee databases for mailing & communication purposes.
Perform other general clerical duties as required from time-to-time.Qualification and ExperienceBachelor's Degree is must.
Minimum 3 years experience in a similar role.Skills and AttributesEffective oral and written communication skills including active listening and accurate reading comprehension.
Excellent computer skills and familiarity with Microsoft office
Excellent interpersonal skills and ability to work with people
Pleasant and calm exterior, punctual and regular work habits, open to learning
Able to deal with high pressure and with top management both in private sector as well as Government.
Skills in record keeping.
Ability to maintain the high confidentiality.
Excellent organizational and time management skills.
Extremely organized, has a close eye for detail, able to think ahead and plan effectivelyWork Location:Bangalore, Sarjapura See Less
Manage calendars by efficiently planning meetings with proper coordination with others involved. Build a rhythm of meetings and keep track of the pending/incomplete meetings
Manage the travel logistics of the Function Heads in India and if required, abroad – planning the travel, booking the tickets and accommodation, coordination for visa etc. in case of overseas travel
Expense management – whole cycle of raising expenses, ensuring timely reimbursements and recording of the same for future reference.
Keep constant track of pending tasks/ action items with reminders for follow-ups.
Review and prioritize incoming phone calls, correspondences, mails and other communication
Independently manage their offices in times of absence and keep them updated
Provide a courteous and efficient interface to callers and visitors
Prepare written /electronic correspondence & logs and maintain a filing system
Planning and coordination of conferences/ external events.
Handle confidential correspondence
Maintain partner organization and employee databases for mailing & communication purposes.
Perform other general clerical duties as required from time-to-time.Qualification and ExperienceBachelor's Degree is must.
Minimum 3 years experience in a similar role.Skills and AttributesEffective oral and written communication skills including active listening and accurate reading comprehension.
Excellent computer skills and familiarity with Microsoft office
Excellent interpersonal skills and ability to work with people
Pleasant and calm exterior, punctual and regular work habits, open to learning
Able to deal with high pressure and with top management both in private sector as well as Government.
Skills in record keeping.
Ability to maintain the high confidentiality.
Excellent organizational and time management skills.
Extremely organized, has a close eye for detail, able to think ahead and plan effectivelyWork Location:Bangalore, Sarjapura See Less
About Company
Azim Premji Foundation is a not-for-profit organization that is working towards making deep, large scale and institutionalized impact on the quality and equity of education in India, along with related development areas. We believe that any large-scale educational change requires significant and sustained effort over decades and can be achieved through working at multiple levels with a multi-pronged approach. Today, we work in 7 states and 1 Union Territory with a potential to reach over 3, 50,000 schools. Key aspects of our work include
Partnering with Government: We work in collaboration with state governments and engage with teachers, teacher educators, head teachers at the block and cluster level and with education officials, senior government functionaries and policy makers at the district, state and national levels.
State and District Institutes: We have State Institutes in the capitals of select Indian States and several District Institutes within these states, each having de... See More
Azim Premji Foundation is a not-for-profit organization that is working towards making deep, large scale and institutionalized impact on the quality and equity of education in India, along with related development areas. We believe that any large-scale educational change requires significant and sustained effort over decades and can be achieved through working at multiple levels with a multi-pronged approach. Today, we work in 7 states and 1 Union Territory with a potential to reach over 3, 50,000 schools. Key aspects of our work include
Partnering with Government: We work in collaboration with state governments and engage with teachers, teacher educators, head teachers at the block and cluster level and with education officials, senior government functionaries and policy makers at the district, state and national levels.
State and District Institutes: We have State Institutes in the capitals of select Indian States and several District Institutes within these states, each having dedicated teams. The work of the State and District Institute is institutional in nature, recognizing that long term and consistent engagement is necessary for educational change.
Our Institutes work at the grass-root level, closely engaging with the government education system. The range of work we do spans capacity building of teachers, head teachers and other functionaries at the district level and state level. It also involves work on curriculum, assessment, educational leadership and management, policy issues and advocacy at the state level.
The Foundation today, has institutes that are located at Karnataka (Bengaluru, Yadgir, Mandya and Gulbarga), Rajasthan (Jaipur, Sirohi, Tonk, Barmer and Rajsamand), Uttarakhand (Dehradun, Uttarkashi, Udham Singh Nagar and Almora), Bihar (Patna), Chhattisgarh (Raipur and Dhamtari), Madhya Pradesh (Bhopal) and Puducherry.
At six of our District Institutes, we have the Foundation schools that have been established for the specific purpose of demonstration. These schools provide quality and free education to the local community, at costs and constraints similar to that of rural government schools.
Azim Premji University has a clear social purpose – to make significant contributions towards a just, equitable, humane and sustainable society. The University aspires to do this through the development of talent and the creation of knowledge which can facilitate systemic change in education and allied development areas. This is an explicit commitment to the idea that knowledge and learning have human and social consequences and that their pursuit cannot be separated from these consequences.
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