Bangalore / Bengaluru
4 years ago
158 Applied
JOB ID:38212
Job details
Job Type
Full Time
Functional Area
Front Office Staff/Secretarial,Admin
Industry
Banking/Financial Services/Insurance
Education
Not Specified
Experience Required
2 - 4 Yrs
Salary
5 - 6
Key Skills Required
Administrative Work, Administrative Assistants
Other Skills Required
Job Description
Executive Assistant-
Job Description(Primary)Role PurposePerform highly responsible and professional administrative services to leaders and team by providing a wide range of administrative support that enhances the efficiency of the business.
Project co-ordinate wide variety of activities that gets organized within the People Function and the Site
Responsibilities
Performs administrative duties for leaders and to manage the routine administrative and other activities efficiently without active supervision.
Responsibilities may include screening calls, making complex travel and meeting arrangements, preparing reports, expenses and financial data, budget tracking and recording, proof-reading, vendor relations and administering award schemes.
The role involves interacting with diverse internal and external stakeholders both within India and abroad (and most of them senior).
Depending on work requirements, the person will need to be flexible with the work hours and days and be willing to stretch ... See More
Job Description(Primary)Role PurposePerform highly responsible and professional administrative services to leaders and team by providing a wide range of administrative support that enhances the efficiency of the business.
Project co-ordinate wide variety of activities that gets organized within the People Function and the Site
Responsibilities
Performs administrative duties for leaders and to manage the routine administrative and other activities efficiently without active supervision.
Responsibilities may include screening calls, making complex travel and meeting arrangements, preparing reports, expenses and financial data, budget tracking and recording, proof-reading, vendor relations and administering award schemes.
The role involves interacting with diverse internal and external stakeholders both within India and abroad (and most of them senior).
Depending on work requirements, the person will need to be flexible with the work hours and days and be willing to stretch ... See More
Executive Assistant-
Job Description(Primary)Role PurposePerform highly responsible and professional administrative services to leaders and team by providing a wide range of administrative support that enhances the efficiency of the business.
Project co-ordinate wide variety of activities that gets organized within the People Function and the Site
Responsibilities
Performs administrative duties for leaders and to manage the routine administrative and other activities efficiently without active supervision.
Responsibilities may include screening calls, making complex travel and meeting arrangements, preparing reports, expenses and financial data, budget tracking and recording, proof-reading, vendor relations and administering award schemes.
The role involves interacting with diverse internal and external stakeholders both within India and abroad (and most of them senior).
Depending on work requirements, the person will need to be flexible with the work hours and days and be willing to stretch (within reason).
Contact with office and building personnel (security, catering, facilities, maintenance, etc.) vendors, agencies, and consultants.
Co-ordinate wide variety of activities that gets organized includes , executive visits, townhalls, R&R event and visitor’s agenda etc.Required Skills
Requires strong computer and internet research skills.
Also calls for flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
The role requires, maturity, tact, discretion, the ability to respect and maintain confidentiality and work under pressure.
Key Tasks
Job Description(Primary)Role PurposePerform highly responsible and professional administrative services to leaders and team by providing a wide range of administrative support that enhances the efficiency of the business.
Project co-ordinate wide variety of activities that gets organized within the People Function and the Site
Responsibilities
Performs administrative duties for leaders and to manage the routine administrative and other activities efficiently without active supervision.
Responsibilities may include screening calls, making complex travel and meeting arrangements, preparing reports, expenses and financial data, budget tracking and recording, proof-reading, vendor relations and administering award schemes.
The role involves interacting with diverse internal and external stakeholders both within India and abroad (and most of them senior).
Depending on work requirements, the person will need to be flexible with the work hours and days and be willing to stretch (within reason).
Contact with office and building personnel (security, catering, facilities, maintenance, etc.) vendors, agencies, and consultants.
Co-ordinate wide variety of activities that gets organized includes , executive visits, townhalls, R&R event and visitor’s agenda etc.Required Skills
Requires strong computer and internet research skills.
Also calls for flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
The role requires, maturity, tact, discretion, the ability to respect and maintain confidentiality and work under pressure.
Key Tasks
- Calendar management
- Travel arrangements and claims
- Meetings and event co-ordination
- Preparing presentations and meeting agendas
- Filing and maintenance of records
- Managing contact lists
- Correspondence management
- Office supplies procurement
- Vendor payments and administration
- Asset reconciliation including maintaining Business continuity plans
- Co-ordinating employee engagement events, Townhalls, R&R event etc within the team
- 2+ years of work experience in a secretarial role preferably in a MNC supporting senior management.
- In addition to basic user skills, must be either proficient or be willing to quickly ramp up using Microsoft Word with ability to produce professional looking documents with advanced formatting or "stylized" (a
- Microsoft Word feature) documents.
- Must be proficient in using PowerPoint and must have working knowledge of Excel (both from the MS Office Package).
- Must be proficient in being able to quickly find information available online. Must be able to apply thought process as required by stakeholders to find quick solutions
- Must be willing to learn newer IT skills as and when necessary.
- Proactively building good relationships with vendor contacts and other counterparties or stakeholders.
- Integrity & honesty
- Trust Worthy with good work ethic
- Confident, "go-getter"
- Enthusiastic & Energetic
- Solutions-oriented
- Self Motivated
- Fast Learner
- Intellectual
- Tactful
- Attention to details
- Good Team Player
- Adaptable
- Willing to work under pressure
- Skills – Calendar management
- Travel arrangements and claims
- Meetings and event co-ordination
- Preparing presentations and meeting agendas
About Company
Serving more than 40,000 institutions in approximately 190 countries, Refinitiv provides information, insights and technology that drive innovation and performance in global financial markets. Our heritage of integrity enables our customers to make critical decisions with confidence while our best-in-class data and cutting-edge technologies enable greater opportunity.We enable the financial community to trade smarter and faster, overcome regulatory challenges, and scale intelligently.Right now at Refinitiv, you'll have a unique opportunity to reshape a market-leading company and the industry it serves. We are committed to reinventing and reinvesting in ourselves, meaning you get the best of the startup and corporate worlds. You'll get the level of influence and opportunity that you'd have at a startup, combined with the large-scale impact of working at a global company.
We're reshaping the financial industry. Again. Now's your chance to be a part of it.... See More
We're reshaping the financial industry. Again. Now's your chance to be a part of it.... See More
Serving more than 40,000 institutions in approximately 190 countries, Refinitiv provides information, insights and technology that drive innovation and performance in global financial markets. Our heritage of integrity enables our customers to make critical decisions with confidence while our best-in-class data and cutting-edge technologies enable greater opportunity.We enable the financial community to trade smarter and faster, overcome regulatory challenges, and scale intelligently.Right now at Refinitiv, you'll have a unique opportunity to reshape a market-leading company and the industry it serves. We are committed to reinventing and reinvesting in ourselves, meaning you get the best of the startup and corporate worlds. You'll get the level of influence and opportunity that you'd have at a startup, combined with the large-scale impact of working at a global company.
We're reshaping the financial industry. Again. Now's your chance to be a part of it. See Less
We're reshaping the financial industry. Again. Now's your chance to be a part of it. See Less
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