Job id : 30306
Executive Assistant
Executive Assistant
Delhi / NCR
2 years ago
66 Applied
JOB ID:30306
Job details
Job Type
Full Time
Functional Area
Admin,Front Office Staff/Secretarial,Operations
Industry
NGO/Social Service
Education
Not Specified
Experience Required
2 - 5 Yrs
Salary
2 - 2.5 Lakhs
Key Skills Required
outlook, social media
Other Skills Required
Languages
English,Hindi
Job Description
JOB SUMMARY (clear and concise summary to establish an alignment between staff member’s and organizational objectives)
The executive assistant provides high-level administrative support to Senior Management by conducting research, preparing basic reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings for executives.
KEY RESPONSIBILITIES
1. Sectorial work
• Provide assistance in routing correspondence; drafting letters and documents;
collecting and analyzing information; initiating telecommunications.
• Acting as the point of contact between the internal staff, external stakeholders,
donors and others
• Maintains Senior Management’s appointment schedule by planning and scheduling
meetings, conferences, teleconferences, and travel.
• file and retrieve documents and project related reference materials
2. Front office Management
• Monitor, screen, res... See More
The executive assistant provides high-level administrative support to Senior Management by conducting research, preparing basic reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings for executives.
KEY RESPONSIBILITIES
1. Sectorial work
• Provide assistance in routing correspondence; drafting letters and documents;
collecting and analyzing information; initiating telecommunications.
• Acting as the point of contact between the internal staff, external stakeholders,
donors and others
• Maintains Senior Management’s appointment schedule by planning and scheduling
meetings, conferences, teleconferences, and travel.
• file and retrieve documents and project related reference materials
2. Front office Management
• Monitor, screen, res... See More
JOB SUMMARY (clear and concise summary to establish an alignment between staff member’s and organizational objectives)
The executive assistant provides high-level administrative support to Senior Management by conducting research, preparing basic reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings for executives.
KEY RESPONSIBILITIES
1. Sectorial work
• Provide assistance in routing correspondence; drafting letters and documents;
collecting and analyzing information; initiating telecommunications.
• Acting as the point of contact between the internal staff, external stakeholders,
donors and others
• Maintains Senior Management’s appointment schedule by planning and scheduling
meetings, conferences, teleconferences, and travel.
• file and retrieve documents and project related reference materials
2. Front office Management
• Monitor, screen, respond to and distribute incoming communications
• Responsible for answering and manage incoming calls/Outgoing calls for President
• Receive and interact with incoming visitors and assign team for further coordination
• Liaise with internal staff at all levels
• Coordinate all the front office work like – courier etc.
3. Coordination of Administration
• To be responsible for the day to day office maintenance including supply management with respective team member.
• Assist in processing all the vendor bills
• Any other administrative activity as required from time to time.
4. Travel
• Coordinating with staff for necessary booking
• Maintaining information of details booking
PERSON SPECIFICATION : A Bright and mature Female having passion towards social sector, using common sense to manage the dynamic and widely diversified work and limited resource environment.
SKILLS & COMPETENCIES
• Excellent working knowledge of excel and other spread sheets, good knowledge of MS office, e-
mailing and internet use.
• Good interpersonal skills and ability to work as a member of a team
• Ability to use judgment on routine functions, and work with minimal supervision.
EDUCATION & QUALIFICATION:
• Bachelor’s degree.
• Minimum 2-4 years’ experience in office administration. See Less
The executive assistant provides high-level administrative support to Senior Management by conducting research, preparing basic reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings for executives.
KEY RESPONSIBILITIES
1. Sectorial work
• Provide assistance in routing correspondence; drafting letters and documents;
collecting and analyzing information; initiating telecommunications.
• Acting as the point of contact between the internal staff, external stakeholders,
donors and others
• Maintains Senior Management’s appointment schedule by planning and scheduling
meetings, conferences, teleconferences, and travel.
• file and retrieve documents and project related reference materials
2. Front office Management
• Monitor, screen, respond to and distribute incoming communications
• Responsible for answering and manage incoming calls/Outgoing calls for President
• Receive and interact with incoming visitors and assign team for further coordination
• Liaise with internal staff at all levels
• Coordinate all the front office work like – courier etc.
3. Coordination of Administration
• To be responsible for the day to day office maintenance including supply management with respective team member.
• Assist in processing all the vendor bills
• Any other administrative activity as required from time to time.
4. Travel
• Coordinating with staff for necessary booking
• Maintaining information of details booking
PERSON SPECIFICATION : A Bright and mature Female having passion towards social sector, using common sense to manage the dynamic and widely diversified work and limited resource environment.
SKILLS & COMPETENCIES
• Excellent working knowledge of excel and other spread sheets, good knowledge of MS office, e-
mailing and internet use.
• Good interpersonal skills and ability to work as a member of a team
• Ability to use judgment on routine functions, and work with minimal supervision.
EDUCATION & QUALIFICATION:
• Bachelor’s degree.
• Minimum 2-4 years’ experience in office administration. See Less
Additional Information
Flexibility Provided
Travel RequiredAbout Company
<p>Sarthak Prayas is a 15 yrs old organisation working for Volunatry Blood Donation Promotion, Education, Sr. Citizens and Environment.</p>
<p>A PAN India Blood Helpline, 9 Education Centres in Delhi/NCR, 2 Sr. Citizens initiatives including an Old Age Home, Paper Recycling and Plantation defines Sarthak Prayas activities.</p>
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